Category Archives: documents

Draft meeting notes, agenda posted

A draft of the minutes from our most recent general meeting (June 2, 2008) has been posted. Also the agenda for our next meeting (June 16). Members of our group may log in and directly edit the minutes over there; anyone else can make comments on the topics of the meeting here.

Resolution 36539 (enacted Sept. 26, 2007)

RESOLUTION No. 36539

video of City Council hearing (RealPlayer software required)

Update the Mt. Tabor Master Plan (Resolution).

WHEREAS, Mt. Tabor Park is one of the largest and most historic of the City’s parks; was envisioned in Olmsted’s 1903 Report to the Parks Board; and was established in 1909 by Parks Superintendent Emanuel Tillman Mische, a highly-trained horticulturist and long-time landscape designer in the Olmsted firm, who also established the Mt. Tabor Park Nursery in 1914, which continues today to provide trees and other plants that have helped to build the reputation of the City of Portland, and the region, as a place of both beauty and botanical interest, and

WHEREAS, the 1999 Mt. Tabor Park Master Plan focused on the public areas of the park and excluded the nearly 20 contiguous acres of the Mt. Tabor Park Central Maintenance Yard, Nursery, and Long Block; and

WHEREAS, the Mt. Tabor Park Central Maintenance Yard, Nursery, and Long Block are within the original, and current, boundaries of Mt. Tabor Park, which in its entirety was listed in the National Register of Historic Places in 2004; and
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September, 2007 Resolution adopted by City Council

RESOLUTION No. 36539
Update the Mt. Tabor Master Plan (Resolution).

PDF file: cityauditor-cityrecorder-councilresolutions-36539

City record, for official document requests, is available here.


WHEREAS, Mt. Tabor Park is one of the largest and most historic of the City’s parks; was envisioned in Olmsted’s 1903 Report to the Parks Board; and was established in 1909 by Parks Superintendent Emanuel Tillman Mische, a highly-trained horticulturist and long-time landscape designer in the Olmsted firm, who also established the Mt. Tabor Park Nursery in 1914, which continues today to provide trees and other plants that have helped to build the reputation of the City of Portland, and the region, as a place of both beauty and botanical interest, and
WHEREAS, the 1999 Mt. Tabor Park Master Plan focused on the public areas of the park and excluded the nearly 20 contiguous acres of the Mt. Tabor Park Central Maintenance Yard, Nursery, and Long Block; and
WHEREAS, the Mt. Tabor Park Central Maintenance Yard, Nursery, and Long Block are within the original, and current, boundaries of Mt. Tabor Park, which in its entirety was listed in the National Register of Historic Places in 2004; and
WHEREAS, existing working conditions at the Mt. Tabor Park Central Maintenance Yard, Nursery and Long Block do not meet organizational or employee needs; and
WHEREAS, the more than 100 employees who work from the Mt. Tabor Park Central Maintenance Yard are responsible for services that provide care for the entire park system, including horticultural, turf, plant material, tree production, fleet services, construction and
trades work, and maintenance of park structures and recreation facilities; and
WHEREAS, conflicting demands between recreational opportunities, open space, and the need to provide for the Parks staff and equipment that serve the entire park system can create tension, and often compete for limited space and financial resources; and
WHEREAS, Portland’s parks belong to the citizens, and those citizens want to be actively involved in decisions that substantially change the use of park land, or dispose of park land, and further want to participate in helping to identify opportunities for broader public discussion and involvement; and
WHEREAS, Bureau Innovation Project #9, developed by Public Involvement staff throughout the City, provides a tool and a process for such decision making; and
WHEREAS, it was the intention of the Portland City Council for Portland Parks & Recreation staff to work with the community to identify a mutually supportable Public Involvement strategy dealing with the future of the Mt. Tabor Park Central Maintenance Yard; and
WHEREAS, community members and Portland Parks & Recreation staff mutually agree to update the Mt. Tabor Master Plan to include the important acreage in the Mt. Tabor Park Central Maintenance Yard, Nursery, and Long Block, and in so doing, to understand and carefully take into consideration the critical needs of providing for the maintenance of the entire park system; and
WHEREAS, any changes must improve efficiency to park service delivery and be sustainable and environmentally sound; and
WHEREAS, the Mt. Tabor Joint Committee, a group composed of more than 20 community stakeholders working with Portland Parks & Recreation staff, collectively spent hundreds of hours, over more than four months, developing a Public Involvement process, aligned with the Bureau Innovation Project #9, that extends beyond the recreational possibilities for the land to include the critical nature of the maintenance and horticulture needs of the whole park system and provide safe and efficient space to deliver exceptional service.
NOW, THEREFORE BE IT RESOLVED, that the Portland City Council supports the updating of the Mt. Tabor Park Master Plan to include the parcel commonly referred to as the Mt. Tabor Park Central Maintenance Yard, and including the Nursery and Long Block, in a process that follows the Public Involvement proposal brought forth by the Mt Tabor Joint Committee; and
BE IT FURTHER RESOLVED, that this process will:
• Be open, transparent, community-wide and inclusive – where all ideas are welcomed and considered; and
• Explore the best use of the Mt. Tabor Park Central Maintenance Yard and Nursery within the public domain, and under public administration consistent with the values articulated in the current Mt. Tabor Park Master Plan; and
• Consider community and Portland Parks & Recreation pros and cons for maintaining, refurbishing, enhancing, or relocating the Mt. Tabor Park Central Maintenance Yard and Nursery; and
• Conduct financial analyses in response to the needs identified during the public process; and
BE IT FURTHER RESOLVED, that the work will commence when funds are allocated, and be completed within 12 months of that time; and
BE IT FURTHER RESOLVED, that the Portland City Council commit to prioritizing the necessary funds in the amount of $465,000 to complete this Master Plan Update work in the budget process.

Adopted by the Council: September 26, 2007

Commissioner Dan Saltzman
Prepared by: Karen Loper

September 13, 2007
GARY BLACKMER
Auditor of the City of Portland
By /S/ Susan Parsons
Deputy

BACKING SHEET INFORMATION
AGENDA NO. 1135-2007
ORDINANCE/RESOLUTION/COUNCIL DOCUMENT NO.
36539
COMMISSIONERS VOTED AS FOLLOWS:

(reformatted for clarity by Pete Forsyth)

YEAS: Adams, Leonard, Saltzman, Potter
NAYS: none
ABSENT: Sten

Mediation agreement, May 2007

PROPOSAL FOR A PUBLIC PROCESS FOR MT. TABOR PARK AND THE PORTLAND PARKS & RECREATION BUREAU’S CENTRAL MAINTENANCE FACILITY

We, the undersigned, the director of the Portland Parks & Recreation Bureau (“PP&R”) and
community representatives, hereby agree to the following.

I
A formal PP&R policy related to property disposition is needed.

Recommended action:
The undersigned agree that PP&R needs “a pre-disposition process and guidelines” for recommending to Council if and when land should be declared surplus. That topic has not been the direct subject of the mediation engaged by the undersigned. At this point in time, with our current information, we are not able to comment completely on that proposed process except to
stress:

  1. the need to use an open and transparent public process to create the pre-disposition process and guidelines;
  2. that the pre-disposition process and guidelines themselves will also be open and transparent and will also include full public involvement; and
  3. that although this issue is on a separate timeline and process from the process described below, the development of the pre-disposition process and guidelines is expected to be complete June 30, 2008.

II
An Updated Mt. Tabor Master Plan that includes the Mt. Tabor Park Central Yard and Nursery is also needed.

Recommended action:

  1. PP&R agrees to make every effort to sign a contract to hire Jamie Damon and Mary Forst by June 25, 2007.
  2. By September 1, 2007, Jamie Damon and Mary Forst will design, in concert with PP&R and the community representatives, a public involvement process for the Mt. Tabor Park Master Plan Update. That process design will include the method by which the participants in the public process will be selected.
  3. By September 1, 2007, PP&R and community representatives, working with the Office of Management and Finance, will complete the Feasibility Study for Development of Service Zones Facilities (a system-wide financial analysis of PP&R maintenance facilities) using the assumption that the function of the Mt. Tabor Park Central Yard and Nursery is not relocating.
  4. PP&R and community representatives will report jointly to City Council in September 2007 on the recommended public process for the Mt. Tabor Park Master Plan Update. It is understand that they will also jointly request funds to update the Mt. Tabor Park Master
    Plan using the agreed-upon public process.
  5. The Mt. Tabor Park Master Plan Update will be conducted through the above described public process. We believe that the public process will be most efficiently led by J. Damon and M. Forst. That public process will:
    1. ensure an open, transparent, community-wide and inclusive process, where all ideas are welcomed and considered;
    2. explore the best use of the Mt. Tabor Park Central Yard and Nursery within the public domain and under public administration consistent with the values articulated in the current Mt. Tabor Park Master Plan.
    3. consider community and PP&R pros and cons for maintaining, refurbishing, enhancing, or relocating the Mt. Tabor Park Central Yard and Nursery; and
    4. conduct financial analyses in response to the needs identified during the public process.
    5. PP&R and the community representatives will jointly take the recommended Mt. Tabor Park Master Plan Update to the City Council for approval by June 30, 2008.

    May 14, 2007
    SIGNATURE
    PRINT NAME & ORGANIZATION
    PROPOSAL FOR A PUBLIC PROCESS FOR MT. TABOR PARK AND
    THE PORTLAND PARKS & RECREATION BUREAU’S
    CENTRAL MAINTENANCE FACILITY
    SIGNATURE
    PRINT NAME & ORGANIZATION

Memorandum of Understanding between PP&R and Warner Pacific

This document outlined the steps for Warner Pacific College to purchase the Mt. Tabor Yard land from the Parks & Rec bureau.

MOU

Barney and Worth audit, 2000

Francesconi hired Barney and Worth to audit parks. This report is over 100 pages, this document is edited for brevity (52 pages.) Its assessment of “what’s wrong with Parks today” is still relevant in 2007.

Barney and Worth audit

PPR levy expenditure opinion

City of Portland legal opinion on how levy funds can be spent

levy opinion